Title IX
The College is committed to maintaining a safe, inclusive, and welcoming learning environment for all members of the campus community. In accordance with federal and state law, including Title IX, the College prohibits discrimination based on sex in all education programs and activities. Sex discrimination includes sexual harassment, sexual assault, dating violence, domestic violence, stalking, and quid pro quo harassment. These protections apply to students, employees, student organizations, applicants, and third parties participating in College programs or activities within the United States.
Title IX Oversight and Reporting
The College’s Title IX Coordinator oversees compliance with Title IX and is responsible for receiving and responding to all reports of sexual harassment. Any individual may report sexual harassment to the Title IX Coordinator in person, by phone, email, mail, or other means. Individuals may also choose to report incidents to law enforcement by calling 911, though reporting to law enforcement is not required to receive College support or pursue a College complaint. Supportive measures—such as counseling, academic accommodations, schedule adjustments, mutual no-contact directives, or increased security—are available regardless of whether a formal complaint is filed.
Key Definitions and Protections
Title IX defines sexual harassment to include unwelcome conduct that is severe, pervasive, and objectively offensive; sexual assault; dating or domestic violence; stalking; and quid pro quo harassment. Consent must be freely and clearly given and may be withdrawn at any time; silence or prior activity does not constitute consent. Retaliation against anyone who reports sexual harassment or participates in a Title IX process is strictly prohibited. Knowingly submitting false information may result in disciplinary action, though a finding of “not responsible” alone does not mean a report was false.
Scope and Applicability
This policy applies when alleged conduct occurs in a College education program or activity over which the College has substantial control and when the College has actual knowledge of the incident. A formal complaint may be filed only if the complainant is participating in or attempting to participate in a College program or activity.
Initial Response and Assessment
After receiving a report, the Title IX Coordinator will promptly contact the reporting individual, explain available options and supportive measures, and assess whether the allegations fall under Title IX. Some reports may be dismissed or closed if they do not meet Title IX criteria, occur outside the College’s scope, or if sufficient evidence cannot be gathered. Parties will be notified in writing of any closure and may appeal dismissals.
Informal Resolution (When Appropriate)
In some cases, parties may choose to resolve concerns through an informal resolution process such as mediation or facilitated dialogue. Informal resolution is voluntary and requires written consent from both parties. It is not available for complaints involving a student and a College employee. Either party may end informal resolution at any time before a written agreement is reached, at which point the formal process resumes.
Formal Investigation and Grievance Process
When a formal complaint is filed, the College conducts a prompt, fair, and impartial investigation using the preponderance of evidence standard. Both parties receive written notice of the allegations, may have an advisor of their choice, may review evidence, submit written responses, and present witnesses. Investigations typically conclude within 30 business days, though extensions may be granted for good cause. Emergency removal of a student or paid administrative leave for an employee may occur if there is an immediate safety concern, with notice and an opportunity to challenge the decision.
Live Hearings and Determinations
Following the investigation, a live hearing is held before a neutral decision-maker. Parties’ advisors may conduct cross-examination. The decision-maker evaluates all relevant evidence and issues a written determination outlining findings, conclusions, any sanctions, remedies, and appeal rights. Possible sanctions range from warnings and probation to suspension or expulsion for students, and discipline up to termination for employees.
Appeals
Both parties may appeal a determination based on procedural errors, new evidence, or bias/conflict of interest. Appeals must be submitted in writing to the President within 10 days of receiving the decision. The President reviews the record and issues a final written decision.
Additional Protections and Policies
The College prohibits retaliation and provides limited immunity for minor policy violations to encourage reporting. Student records are protected under FERPA, and information is shared only as legally permitted. In emergencies, the College may temporarily suspend normal procedures to protect community safety. All Title IX personnel receive annual training, and records related to Title IX proceedings are maintained for seven years.
Questions or Reports
Students are encouraged to contact the Title IX Coordinator (Director of Human Resources, Building 100, 252-536-7242, hr@halifaxcc.edu) with questions, concerns, or reports related to sexual harassment or sex-based discrimination.